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Higher Education Business Classification Scheme and Records Retention Schedules

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RECORDS MANAGEMENT

The function of managing the institution's records (D1). (N1)

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For managing file rooms, registries, records centres and other facilities where records are stored and used, use ESTATE MANAGEMENT and/or FACILITIES MANAGEMENT.

For providing records-related services, add a Function 'RECORDS SERVICES' (using the framework in CORPORATE SERVICES or COMMERCIAL SERVICES, depending on the circumstances, as a starting point).

Definitions

D1

Records means 'information created, received, and maintained as evidence and information by an organization, or person, in pursuance of legal obligations or in the transaction of business' ISO 15489-1:2001 Information and documentation – Records Management – Part 1: General, para. 3.15

Records may be in any medium and format including paper and electronic documents, electronic databases, data in electronic systems and audio-visual materials.

Notes

N1

This function covers the management of the institution's records. It does NOT cover the management of the business units which are responsible for the institution's records or of the buildings/facilities where the records are stored or used.

 

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